Full Time Program Assistant Needed ASAP – Closes Nov 20, 2022

Full time Program Assistant needed ASAP to support the First Nations Public Service Secretariat initiative within the First Nations Summit Society.

Join a small team with big ideas! Gain valuable experience working with First Nation leaders, staff and community, and senior leaders in all levels of government. We focus on learning and professional development to support our staff to grow in their careers. 

The FNPSS supports BC First Nations in their pursuit of excellence in public service by delivering capacity building programs and training. We need an innovative and creative self-starter to support FNPSS program delivery for First Nations across the province.

As a member of the FNPSS Engagement & Capacity team, the Program Assistant will provide administrative support services for all activities of the unit, in particular direct support to the unit Manager, event and meeting support including registration and payment tracking, and tracking project expenditures and completing simple financial process such as requisitions for payables. Although the position reports to the Manager of the unit, guidance, training and work assignments may also come from Corporate Services.

The position will require an individual who shows strong judgement, integrity and discretion. We are looking for someone with excellent interpersonal skills and the ability to establish and maintain professional relationships; excellent written and verbal communication skills; and strong organizational skills and the ability to balance multiple competing priorities.

Qualification Requirements:

The position will require an individual who has:

  1. A diploma or certificate in Business Administration, or other related field, or equivalent combination of education and experience;
  2. A minimum of 2 years of administrative support experience in an office environment including experience supporting events and meetings;
  3. An understanding of First Nations history and culture and a familiarity with First Nations communities;
  4. A valid Driver’s License.
  5. The ability to travel by air *This is subject to change as Provincial and Federal Public Health guidelines shift due to the COVID-19 pandemic.

Hours and Location of Work:

Normally this position would be full-time at the First Nations Summit’s (FNS) office in West Vancouver, BC, however, due to the COVID-19 pandemic, the individual will be working from their own home for the near future. While basic office equipment will be supplied (e.g., laptop, monitor, keyboard, mouse, webcam, notebooks, pens, etc.), the individual will be expected to have adequate Internet capabilities to conduct work over platforms such as Zoom, MS Teams, and be responsible for maintaining this, as well as providing their own basic workspace set-up (e.g. desk, chair, quiet/heated space, etc.). Depending on specific needs and circumstances, the employer may be able to support some of the items listed above, but this is not guaranteed.

Click to learn more about the Program Assistant position.

How to Apply:

This posting will be open for TWO weeks only; shortlisted candidates will be contacted immediately following the deadline date of November 20, 2022.

Please submit your CV, cover letter explaining why you’re suitable for this position and 2 professional references to recruitment@fnps.ca with attention to Callyn Melville.

Indigenous applicants are encouraged to apply.

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Meet the Speaker - Robin Henry!

Robin is of Tlingit and Vuntut Gwitch’in ancestry and a citizen of the Teslin Tlingit First Nation in the Yukon Territory. He is a Chartered Professional in Human Resources (CPHR) and also has a BA in Social Sciences. To complement those designations, Mr. Henry is also a Chartered Director (C.Dir.), holds a certificate in Strategic Leadership from the UBC Sauder School of Business, and attended the AFOA Canada sponsored “Leading People and Investing to Build Sustainable Communities” at the Harvard Business School. Robin has 25 years’ experience in the senior human resource management position with several national, provincial and local First Nations and Indigenous organizations.
Robin is leading a workshop on Sucession Planning Training which is designed to help participants develop comprehensive strategies for identifying and nurturing future leaders and ensuring smooth transitions and long-term success.
... See MoreSee Less

Meet the Speaker - Robin Henry!

Robin is of Tlingit and Vuntut Gwitch’in ancestry and a citizen of the Teslin Tlingit First Nation in the Yukon Territory. He is a Chartered Professional in Human Resources (CPHR) and also has a BA in Social Sciences. To complement those designations, Mr. Henry is also a Chartered Director (C.Dir.), holds a certificate in Strategic Leadership from the UBC Sauder School of Business, and attended the AFOA Canada sponsored “Leading People and Investing to Build Sustainable Communities” at the Harvard Business School. Robin has 25 years’ experience in the senior human resource management position with several national, provincial and local First Nations and Indigenous organizations. 
Robin is leading a workshop on Sucession Planning Training which is designed to help participants develop comprehensive strategies for identifying and nurturing future leaders and ensuring smooth transitions and long-term success.

Meet the Speaker: Harmony Johnson!

Harmony Johnson, sɛƛakəs, is of the Tla’amin First Nation. Harmony is the Vice-President-Indigenous Wellness & Reconciliation at Providence Health Care, and operates a consulting business providing strategy, advisory, and project leadership services in Indigenous human rights, governance, data sovereignty, and issues of anti-Indigenous racism and discrimination. She teaches and writes in matters of Indigenous health and human rights, including print and digital books about her grandmother’s life history and Tla’amin teachings.

Harmony will be moderating the Plenary; Data at the Root of First Nations Governance. This panel will profile ways in which BC First Nations are advancing data capacity in their governments, and how this type of work is being further supported with services and funding of an emerging BC First Nations Regional Information Governance Centre.
... See MoreSee Less

Meet the Speaker: Harmony Johnson!
 
Harmony Johnson, sɛƛakəs, is of the Tla’amin First Nation. Harmony is the Vice-President-Indigenous Wellness & Reconciliation at Providence Health Care, and operates a consulting business providing strategy, advisory, and project leadership services in Indigenous human rights, governance, data sovereignty, and issues of anti-Indigenous racism and discrimination. She teaches and writes in matters of Indigenous health and human rights, including print and digital books about her grandmother’s life history and Tla’amin teachings.
 
Harmony will be moderating the Plenary; Data at the Root of First Nations Governance. This panel will profile ways in which BC First Nations are advancing data capacity in their governments, and how this type of work is being further supported with services and funding of an emerging BC First Nations Regional Information Governance Centre.

The First Nations Public Service Secretariat (FNPSS) is pleased to invite all BC First Nations to attend a free webinar designed to provide information on how to apply to the First Nations Well Being Fund!

The session is intended to be practical and will provide an opportunity for applicants to ask questions about the application process, guidelines, and documents you will need to submit your application. FNPSS staff will be on hand to walk you through the application form(s), identify the type and level of information required, and to answer any questions you might have.

Participation is NOT mandatory; however, applicants are strongly encouraged to participate.
To register for ONE of the sessions, select from the list of session dates below. Please note both sessions are the same.

Tuesday, November 28, at 12-12:50 PM: ow.ly/U1Rb50Q42ox

Thursday, November 30, at 12-12:50 PM: fnps-ca.zoom.us/meeting/register/tZUkd-qtpj4qEtS6veo_BjeT2jUwWzHbnzzp#/registration
... See MoreSee Less

The First Nations Public Service Secretariat (FNPSS) is pleased to invite all BC First Nations to attend a free webinar designed to provide information on how to apply to the First Nations Well Being Fund!
 
The session is intended to be practical and will provide an opportunity for applicants to ask questions about the application process, guidelines, and documents you will need to submit your application. FNPSS staff will be on hand to walk you through the application form(s), identify the type and level of information required, and to answer any questions you might have.  
 
Participation is NOT mandatory; however, applicants are strongly encouraged to participate.
To register for ONE of the sessions, select from the list of session dates below. Please note both sessions are the same. 
 
Tuesday, November 28, at 12-12:50 PM: https://ow.ly/U1Rb50Q42ox

Thursday, November 30, at 12-12:50 PM: https://fnps-ca.zoom.us/meeting/register/tZUkd-qtpj4qEtS6veo_BjeT2jUwWzHbnzzp#/registration

Meet the Speaker: Michelle Barroca!

Michelle is a records management, privacy and archives specialist with over 20 years of experience working with local governments and First Nations organizations throughout BC and Yukon. She has a Master of Archival Studies degree from UBC and worked for the cities of Burnaby and Kelowna for nearly 10 years before returning to the Kootenays and establishing FY Information Management Consulting. Michelle provides assessments, recommendations, documentation, training and support to various organizations and is a long-standing RIM facilitator with the FNPSS.

Michelle will be leading the Records and Information Management Assessment Toolkit: How-to Session. This session will provide participants with an introduction to the RIM Assessment Toolkit. This self-guided resource supports First Nations in conducting in-house assessments of their existing RIM situation to better understand what is working well, what needs improvement, and where to focus efforts to realize improvements that reflect RIM best practices.

Take a look at our agenda and register now: ow.ly/2lpO50Q2Cjq
... See MoreSee Less

Meet the Speaker: Michelle Barroca!
 
Michelle is a records management, privacy and archives specialist with over 20 years of experience working with local governments and First Nations organizations throughout BC and Yukon.  She has a Master of Archival Studies degree from UBC and worked for the cities of Burnaby and Kelowna for nearly 10 years before returning to the Kootenays and establishing FY Information Management Consulting. Michelle provides assessments, recommendations, documentation, training and support to various organizations and is a long-standing RIM facilitator with the FNPSS.
 
Michelle will be leading the Records and Information Management Assessment Toolkit: How-to Session. This session will provide participants with an introduction to the RIM Assessment Toolkit.  This self-guided resource supports First Nations in conducting in-house assessments of their existing RIM situation to better understand what is working well, what needs improvement, and where to focus efforts to realize improvements that reflect RIM best practices.
 
Take a look at our agenda and register now: https://ow.ly/2lpO50Q2Cjq

Meet the Speaker: Jamie Sterritt!

Jamie started his career at Klohn-Crippen Consultants in Vancouver, BC, where he became known for involving communities and using technology effectively. In 2005, he began Sa’hetxw Consulting, handling projects from technology and education to community development. He's now an expert in technology and Governance, blending traditional and modern knowledge with passion. He's from the Gitxsan Nation and serves on the Board of Governors for JIBC, FPCC and Creative BC.

Jamie will be leading a session on First Nations Leadership Public Service: Roles and Responsibilities. The session provides participants with a concise exploration of the roles and responsibilities within First Nation governments, helping attendees understand key functions and expectations in the field of governance and administration. This session will be delivered in two parts:

Part One: An overview of the functions and obligations of the Chief and Council and the tools required for the efficient execution of their responsibilities.

Part Two: The collaborative dynamics between the Council and their Administrator in promoting good governance, including understanding the Administrator's varied functions as the sole employee of Council.

View the rest of the agenda and register here: ow.ly/to4750Q1uXl
... See MoreSee Less

Meet the Speaker: Jamie Sterritt!
 
Jamie started his career at Klohn-Crippen Consultants in Vancouver, BC, where he became known for involving communities and using technology effectively. In 2005, he began Sa’hetxw Consulting, handling projects from technology and education to community development. Hes now an expert in technology and Governance, blending traditional and modern knowledge with passion. Hes from the Gitxsan Nation and serves on the Board of Governors for JIBC, FPCC and Creative BC.
 
Jamie will be leading a session on First Nations Leadership Public Service: Roles and Responsibilities. The session provides participants with a concise exploration of the roles and responsibilities within First Nation governments, helping attendees understand key functions and expectations in the field of governance and administration. This session will be delivered in two parts: 

Part One: An overview of the functions and obligations of the Chief and Council and the tools required for the efficient execution of their responsibilities. 

Part Two: The collaborative dynamics between the Council and their Administrator in promoting good governance, including understanding the Administrators varied functions as the sole employee of Council.
 
View the rest of the agenda and register here: https://ow.ly/to4750Q1uXl
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